Executive Assistant (Founders’ Office)

About Superteams.ai

Superteams.ai helps global companies deploy AI teams and build custom agentic AI solutions. We operate at the intersection of advanced AI, product innovation, and applied research, delivering value through automation, specialized talent, and rapid experimentation. As a remote-first company, we’re looking for someone who can bring clarity, coordination, and momentum to our internal operations.

Role Overview

We’re hiring an Executive Assistant to work directly with the founders and serve as the operational backbone for the company. This is a cross-functional role that blends finance admin, HR functions, and general executive support. You’ll take ownership of internal documents, streamline hiring, vendor payment, and liaise with the CA and CS teams. You will also be helping create client contracts and contractor agreements, and keep track of internal processes.

You need to have excellent written and verbal communication skills, ability to talk to external vendors, contractors, and set up client meetings. You also need to be proficient in Excel, Google Sheets and have the ability to pick up new tools (HRMS systems, Zoho Books, Zoho CRM etc). You’ll need to have a degree in accounting, commerce or an MBA in finance or operations. 

Key Responsibilities

• Work directly with the founders to manage and maintain internal operations across finance, HR, and executive support.
  
  
• Own and maintain internal documentation, including contracts, NDAs, onboarding paperwork, and process checklists.
  
  
• Coordinate end-to-end hiring: draft job descriptions, manage applications, schedule interviews, and assist with onboarding.
  
  
• Track and manage monthly vendor and contractor payments; liaise with CA and CS teams for compliance, filings, and bookkeeping.
  
  
• Assist in creating and reviewing client contracts, MSAs, and freelance/contractor agreements.
  
  
• Schedule and organize internal and external meetings, including client calls and vendor discussions.
  
  
• Maintain structured trackers using Google Sheets/Excel for hiring, payments, milestones, and documentation workflows.
  
  
• Communicate professionally with external partners, contractors, and vendors on behalf of the leadership team.
  
  

Must-Have Skills

• 2–3 years of experience in operations, finance admin, HR coordination, or executive support roles.
  
  
• Excellent written and verbal communication skills; ability to confidently interact with vendors, clients, and contractors.
  
  
• Proficient in Microsoft Excel and Google Sheets; capable of building trackers, forecasts, and structured reports.
  
  
• Comfortable learning and using tools like Zoho Books, Zoho CRM, and HRMS platforms.
  
  
• Strong organizational skills and attention to detail — able to manage parallel workflows and meet deadlines.
  
  
• Educational background in Commerce, Accounting, or an MBA in Finance/Operations.

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Bonus Points

• Experience in a startup, consulting firm, or fast-moving remote team.
  
  
• Exposure to international contracts, freelance operations, or vendor management.
  
  
• Familiarity with tools like Notion, Slack, Airtable, or ATS systems.
  
  
• Strong initiative, bias for action, and ability to thrive in an async work culture.
  
  

What We Offer

• High-ownership role with daily exposure to founders and strategic decisions.
  
  
• A chance to shape and build core operational systems from the ground up.
  
  
• Remote-first team working at the edge of AI, automation, and digital transformation.
  
  
• Opportunity to scale with the company and take on expanded responsibilities in HR, finance, or business ops.
  
  

At Superteams.ai, we believe great teams come from diverse backgrounds. We’re proud to be an equal opportunity employer and are committed to building an inclusive environment for all.

To apply, upload your resume along with a brief note outlining your experience in financial coordination, hiring operations, or executive support.

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